We are pleased to announce the following key Executive Officer position for the Department of Jamati Institutions, based in Paris, France.
Reporting to the President or his / her delegate(s) of the National Council for France, this role is responsible for directing the Council’s administrative and programmatic staff and driving the implementation of its programs and activities, to achieve its strategic goals.
Please see the TORs bellow for more detailed information. Interested candidates must submit their CV and covering letter to [email protected] by November 15th, 2020.
SUMMARY PROFILE
The Executive Officer is the senior-most member of the Council’s staff. Under the supervision of the Council, he/she plays a leadership role in assisting the Council to fulfill its mandate.
He/she is responsible for directing the Council’s administrative and programmatic staff, and driving the implementation of its programs and activities to achieve its strategic goals, with the goal of making the Council, an organization that applies best practices in all aspects of its work. The EO will enable / support / realize the achievement of the NC’s ambitious objectives. He/she oversees the interface between the volunteers and staff and manages the secretariat and staff, its operations and any related administrative/financial functions.
The Executive Officer shall report to the President or his/her delegate(s) of the National Council and will be based in Paris, France.
The EO will take the responsibility for developing, maintaining and managing an efficient and effective secretariat to support the following functions and responsibilities.
GENERAL RESPONSIBILITIES
1. Program management and performance monitoring: Planification and coordination of all National Council actions and programs. Monitor performance of all activities governed by the National Council to ensure activities are on schedule, directed to the achievement of approved objectives, and in line with the KPIs. Apprise the National Council Executive of all such activities, including any variances, and follow-up on feedback to ensure performance is on track as planned. Provide to the President or his/her delegate(s) corrective actions to be taken to ensure activities are within the set objectives and strategies
2. Administration & Support: Responsible and accountable to the National Council, through the President or his/her delegate(s), for the planning, organization, management, implementation, control, security and administration of the Council’s operations in keeping with direction from the Department of Jamati Institutions (DJI). Accountable to the President or his/her delegate(s), for all operations and programs of the Council and Jamatkhana: as an example, plan and coordinate institutional meetings, proposing agendas reflecting issues, opportunities and priorities.
3. Human Resource Management: Responsible for management of professional and administrative personnel of the National Council, in accordance with authorized policies and procedures: as an example, ensure that individual roles and responsibilities of Secretariat staff are clear and understood and that accountability mechanisms are in place.
4. Information Resource Management: Collaborate with the Council and its Boards / Local Councils on the short- and long-term management and information reporting needs in the areas of social governance and institutional strengthening: as an example, contribute to the design and use of management databases and reports, including rigorous data analysis.
5. Jamatkhana Planning, Development and Management: Coordinate the planning and development, including fundraising, of Jamatkhana projects over the short- and long-term. Monitor the development and financial aspects of Jamatkhana projects under implementation, as well as review of post completion reports. Maintain up-to-date records for all leasehold and freehold Jamatkhanas and monitor expiration of leases. Ensure all properties are in compliance with local laws.
6. Reporting: Prepare all reports, including mid-year reports, year-end reports, OSBs and any and all other reporting requirements in consultation with the Council and its Boards / Local Councils: as an example, prepare such technical papers, proposal and reports as the Council may direct from time to time.
7. Finance: Oversee the annual budget process by working closely with FO who is accountable for finance for the National Council’s. Managing financial resources within the budgetary guidelines and in accordance with current laws and regulations: as an example, maintain financial control and discipline over the Council’s finances, including all expenditures and funding for programmatic, operating and capital investments.
8. Financial, Tax, Risk and Facilities Management: Ensuring that the National Council fulfils its constitutional, regulatory and legal obligations, while taking appropriate steps to identify and mitigate potential areas of risk to protect the Jamati Institutions.
9. Institutional collaboration: Ensure good communications and collaboration with and among all Jamati Institutions and AKDN institutions to address the needs of the collective institutions and the goals of the Council: as an example, establish liaison and good rapport with ITREB, CAB, and GRB and ensure that all their requirements are duly complied with by the Council and its Boards / Local Councils.
10. Community and Public Relations: Contribute on strategic policy issues, Jamati needs, Jamati perceptions, while exercising such executive functions and authorities as may be delegated by the Council Executive from time to time. Ensure that the National Council and its affiliated institutions’ mission and services are consistently presented in strong, positive image to relevant stakeholders.
REQUIREMENTS:
Profile, Qualifications, Experience, Skills and Attributes
Candidate should have developed professionally through progressively responsible management experience of at least 7 years in a complex, medium/large organization preferably in a corporate and/or non-profit environment.
Academic Credentials:
- Bachelor’s degree from an internationally recognized university, preferably in management, business administration or related field is a minimum requirement.
Language Proficiency:
- Must have excellent verbal and written communication skills in English and French (will be requested to submit writing samples).
Disposition:
- Candidate should be personally committed to the substance of the Imamat Institutions’ mission, values, and ethics.
- Candidate should possess an understanding and appreciation of Jamati institutional processes including the understanding of working within the voluntary leadership; must have a strong passion to make a substantial contribution to the progress of the Jamat and its institutions.
- Candidate should have the ability to deal with confidential matters discreetly and should approach executive responsibilities with the highest degree of personal and professional integrity, empathy, and sensitivity.
Skills and Attributes:
Essential:
- Familiarity with and empathy for the Jamat, including cultural diversity within the Jamat.
- Deep sense of responsibility, sound judgement and discretion.
- Goal-oriented, data-driven, with a positive ‘can-do’ attitude and strong problem-solving skills.
- Demonstrated ability to build strong, supportive and collaborative working relationships with internal team members, the leaders and members of stakeholder organizations.
- Proven ability to lead and motivate professional and volunteer team members from diverse backgrounds.
- Experience in writing actionable reports within deadlines that build on input from multiple stakeholders, crafting proposals and related presentations, and developing other documentation.
- Experience in setting, attaining, and/or measuring performance indicators and outcomes.
- Experience in working with databases and manipulating data.
- Good analytical and financial skills.
- Experience in preparing budgets and coordinating the preparation of annual audits.
- Comfort with public speaking in front of small groups and wider audiences.
- Proficiency in Word, PowerPoint, Excel and database management.
- Provide support and guidance to the Board Chairs and Portfolio Heads as and when required, so that the work of the institutions is seamless and effective.
Desirable:
- Jamati institutional and volunteer experience.
- Professional qualification in project management, data analysis, finance or accounting.
- Master’s degree.
Travel and Schedule
- Candidate may be required to travel and will have flexible work weeks, including working evenings and weekends.
Interested candidates are invited to forward a copy of their résumé along with a cover letter prior to the deadline of November 15th, 2020 to the attention of [email protected]. The position is available from January 2021.
